PAC Executive Roles & Responsibilities

Role: Leader of the PAC.

Responsibilities:

• Set the agenda for meetings.

• Organize and coordinate meetings.

• Serve as the main contact between the PAC and the school Principal.

• Ensure the PAC runs smoothly and adheres to its mission.

Role: Financial oversight and management.

Responsibilities:

• Disburse funds responsibly for PAC activities.

• Maintain financial records and transparency.

• Manage any external funds, such as BC Gaming funds or grants.

• Provide regular financial updates to PAC members.

Role: Communication and record-keeping.

Responsibilities:

• Notify PAC members about upcoming meetings and agendas.

• Collects meeting items and reports the agenda prior to meetings.

• Document and publish meeting minutes on the PAC website.

• Ensure accurate records are kept for all PAC activities.

Role: Fundraising coordination and initiatives.

Responsibilities:

• Organize the “Rise Up Hawks” direct donation drive.

• Work on various fundraising initiatives.

• Reach out to local businesses and community groups for donations.

• Ensure transparency and communication on fundraising efforts.

Role: Parent and caregiver involvement.

Responsibilities:

• Coordinate with parent liaisons across different school divisions.

• Organize volunteers for school events.

• Gather ideas to engage parents and caregivers more effectively.

• Create Signal groups, digital visuals, and print materials.

• Post updates on social media.

• Ensure communication and feedback loops between the school and parents.

Role: Organizes the Hot Lunch Program.

Responsibilities:

• Support healthy food and snack choices at school events.

• Help plan and coordinate initiatives like fruit & veggie programs, hot lunch, or healthy fundraising options.

• Work with staff and parents to promote wellness and nutrition awareness.

• Ensure food offerings at PAC events are inclusive (allergies, dietary needs, cultural considerations).

Role: Address traffic concerns and encourage active transportation.

Responsibilities:

• Bring parental concerns around traffic safety to the city and local authorities.

• Work to improve active transportation options (e.g., promoting Bike to School events).

• Advocate for safe travel routes for students.

Role: Oversee seismic planning and building safety improvements.

Responsibilities:

• Coordinate activities related to seismic upgrades and school building safety.

• Assist with input on the seismic program definition and planning.

• Support the transition process for construction or renovation projects.

Role: Liaison between school PAC and District PAC.

Responsibilities:

• Represent the school at District-wide PAC meetings.

• Provide input on district-wide priorities and initiatives.

• Report back to the school PAC on key developments and areas of interest at the district level.

Role: Organize and coordinates events and fundraisers.

Responsibilities:

• Organize and coordinate PAC events and fundraisers.

• Form and support a volunteer team to help plan and run activities.

• Find creative ideas for events, raffles, and fundraising opportunities.

• Collect and manage donations

• Create and manage volunteer teams for each event.

• Communicate clearly with the team to keep everything on track.

Role: Organize, coordinate, and lead the Hawks Night planning committee.

Responsibilities:

• Form and support a volunteer team to plan and run the event.

• Create and manage spreadsheets and planning documents.

• Communicate with the team, manage tasks, and ensure all deadlines are met.

Role: Oversee school-related merchandise and sales initiatives.

Responsibilities:

• Coordinate the sale of school merchandise (e.g., T-shirts, hats, spirit wear).

• Work with suppliers to source products that represent the school.

• Promote and organize sales events, both online and in-person.

• Track sales revenue and ensure that profits are directed towards PAC-funded initiatives.

• Ensure all merchandise is paid for, distributed, and delivered responsibly.

• Assist in planning merchandise sales around school events (e.g., fundraisers, sports games).

Role: Foster involvement and support for school athletics.

Responsibilities:

• Promote school sports programs and events to the school community.

• Organize parent and student volunteer opportunities for sporting events.

• Liaise with coaches, teachers, and athletes to ensure smooth operations of athletics-related activities.

• Help boost student and family engagement by planning spirit events around sports (e.g., "Game Days" or "Team Support" days).

• Work with fundraising and community engagement teams to secure support or sponsorship for athletics.

Role: Represents Students & fosters students involvement.

Responsibilities:

• Represent the voices and ideas of intermediate students (Grades 4–7) at PAC meetings.

• Share feedback from classmates about school events, activities, and student needs.

• Support the Green Team, our student-led environmental initiative.

• Help with planning and promoting school spirit events and initiatives.

• Encourage student involvement in PAC-supported programs.

• Act as a bridge between students and the PAC to help build a stronger school community.